At the request of the NW WDB Chair John Zeliff, I am sending notice of a special meeting of the Northwest Workforce Development Board; the Board business will be conducted via conference call on Wednesday, May 10, 2017 at 4:00 p.m. The agenda with supporting documentation (including call-in information) is attached.
The express purpose of this meeting is to review the Request for Proposals released on April 5, 2017. From our By-Laws:
5.3 Special meetings of the Board may also be called by the Chairperson at such time and place and for such purpose that the Chairperson shall designate. In addition, special meetings of the Board may be called upon the written request of one-third of the Board members, filed with the Board secretary. Such request shall include the time, place, and purpose of the meeting. The business conducted at any special meeting shall be limited to the stated purposes of that meeting.
5.4 Written notice of regular and special meetings of the Board shall be distributed to each member seven (7) calendar days prior to the date of the meeting. At all times, the requirements of Chapter 610 R.S. MO, also known as the Sunshine Law, shall be implemented providing at least 24 hours’ notice.
Although this is an open meeting, Board Members, Commissioners and Ex-Officio Members of the Northwest Workforce Development Board are reminded to declare a conflict of interest according to our By-Laws:
5.5 Each member of the Board shall have one vote on all matters voted upon. Proxy voting shall not be permitted. Members must read, sign and abide by the Conflict of Interest/Code of Conduct Policy of the NW WDB. Members shall declare conflict of interest and refrain from voting when matters under consideration appear to involve real or apparent personal fiduciary interest. In any circumstances on which the Board is voting the award or distribution of funds for goods or services, Board members must abstain from voting if:
a. The member is a vendor for the goods or services;
b. The member is a subcontractor of a vendor for the goods or services;
c. The member serves in a Board capacity for any such vendors or contractors. All declarations of conflict of interest and abstentions shall be recorded by name in the minutes.
Further clarification in the By-Laws notes who may participate in discussions of the Board during a meeting:
4.6 The Board may approve Ex-Officio, non-voting Board members who may attend all meetings of the Board, and may participate in all discussions so long as no of conflict interest exists, but may not execute a vote. At a minimum, this shall include Presiding Commissioners, One-Stop Partners, and Committee or Task Force members who are non-voting members of the Northwest Workforce Development Board.
912 Main Street
Trenton, MO 64683
660/359-3622 Extension 17