Local On-the-Job Training and Apprenticeships Policy

Issuance No: P6
Issuance Date: June 10, 2014; Revised 7/3/17, 12/03/19
Subject: Local On-the-Job Training Policy

In accordance with OWD Issuances 21-2017 and 07-2019

The purpose of this OJT and Apprenticeships Policy is to establish local guidelines for administering federally-funded OJT and apprenticeship programs in the 18-county Northwest Workforce Development Board (NW WDB) region.  This local policy complies with the Missouri Office of Workforce Development (OWD) Issuance 17-2015 “Statewide On-the-Job Training (OJT) Policy” and its corresponding attachments, as well as Issuance 11-2015 “WIOA Work Experiences for Youth Participants”.

On-the-Job Training and apprenticeships are tools to be used to assist in achieving training and placement goals for Workforce Innovation Opportunity Act (WIOA) customers (Adult, Dislocated Workers, and Youth ages 18-24).  As such, OJT guidelines established in OWD Issuance 17-2015 and 11-2015 provide the framework for practices and procedures.  Local workforce regions are encouraged to develop local protocol and processes for marketing and to establish standards for company eligibility such as wages and industry types.

NW WDB Local Marketing Strategy

The Business Customer                                             The Job Seeking Customer

Face-to-face contact with businesses                        Basic skills workshops

Radio advertising (PSAs)                                           Radio advertising (PSAs)

Phone marketing                                                        Letters of eligibility

Chamber of Commerce info share                            CIC advertisements

Human resources meetings                                       Soft skills workshops

Face to face contact with Economic Developers      Job Club meetings

Mass mailing utilizing MERIC                                     Social media (i.e. Facebook)

jobs.mo.gov message center                                     ETT meetings

CWRC employer partners                                          jobs.mo.gov message center

NW WDB Company Eligibility

The NW WDB will follow guidance in OWD Issuance 17-2015 regarding company eligibility.  While the Missouri Office of Workforce Development establishes a maximum wage rate for individuals participating in the On-the-Job Training program, the local workforce regions may establish minimum wage rates.  

NW WDB has established minimum hourly rates for On-the-Job Training placements based on economic conditions and historical data reflecting average hourly rate for WIOA participants.  The minimum placement hourly rate is $10.50 for the NW WDB 18 county region.

Each OJT agreement and outline will be reviewed by NW WDB staff prior to enrollment in the OJT Program. 

The NW WDB requires OJT employers to enroll the company in the E-verify federal work authorization program prior to the start date of OJT employees.

OJT employers are required to verify OJT employees no later than the third business day after the employee starts work.

The NW WDB may limit the number of OJT placements a company can have based on the number of regular (unsubsidized) employees at all facilities; no more than 40% of the total employees shall be OJT employees

No person participating in the OJT program will be “hired by” and/or “supervised” by a relative of that person.  For the purpose of this rule, relative is defined to include: mother, father, son, daughter, grandfather, grandmother, grandson, granddaughter, sister, brother, uncle, aunt, niece, nephew, cousin, step-parent, step-child, foster parent, foster child, mother-in-law, father-in-law, sister-in-law and brother-in-law. An individual who “hires and/or supervises” refers to an individual who exercises authority to hire for the position, provides day-to-day training or direction, or keeps time and attendance records. In addition, owners are included as supervisors/hiring managers since they have general authority to supervise, hire and dismiss.

Apprenticeships

On-the-Job Training Agreements can be utilized to pay for Adults, Dislocated Workers, and Youth to participate in a Registered Apprenticeship.  The eligibility for a company to receive OJT funds through an apprenticeship are the same as the prior section of this policy with the additional requirement, the apprenticeship must be recognized as a registered apprenticeship with Department of Labor. OJT funds may only be used to cover the wages for a participant while receiving instruction at the worksite.  

This policy will be reviewed annually to ensure regional performance goals and economic conditions are satisfied; adjustments and revisions will be made as necessary.

Complaints about this policy should be made by following the NW WDB’s Nondiscrimination and Equal Opportunity WIOA Complaint and Grievance Policy.